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表格 (biǎo gé) is typically used to refer to a form or table, usually in the context of a document or spreadsheet. For example, one might say "请填写表格 (qǐng tián xiě biǎo gé) to fill out the form" or "请查看表格 (qǐng chá kàn biǎo gé) to check the table".
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Yes, there are situations where 表格 (biǎo gé) is not appropriate to use. For example, when discussing a document that is not in the form of a table, such as a letter or a report, 表格 (biǎo gé) would not be appropriate. In such cases, other words such as 信件 (xìn jiàn) or 报告 (bào gào) would be more suitable.
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